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(Adopted Nov. 16, 1959 59STM1)
(Reenacted April 8, 1996 96ATM33)
(Amended April 12, 2004 04ATM43)
DEDHAM PUBLIC LIBRARY
Section 1. Board of Trustees to Have Custody of Library
The Board of Trustees shall consist of five (5) members who shall have custody and management of the running of the Library.
75ATM33 TR 124: "nine (9)" amended to "five (5)".
Section 2. Regular and Special Meetings
Regular meetings of the Board shall be held on days designated by the Trustees in March, June, September and December in each year, or at such other times as the Trustees may vote. Special Meetings may be called at the request of the Chairman of the Board of Trustees or of any two (2) Trustees.
Section 3. Trustees to Organize and Appoint Librarian
At the regular meeting in March, the Board of Trustees shall choose from their number, by ballot, a Chairman, a Secretary, a Finance Committee and a Book Committee. They shall also appoint a Librarian who shall be responsible for the management of the Library under the direction of the Trustees.
60ATM24 TR 157: deleted "and fix the salaries of each".
96ATM37 TR 33: deleted “such assistants as may be necessary, and a Janitor” from end of second sentence.
(Section 4. Book Committee to Select Books, Have General Supervision)
96ATM37 TR 33: section deleted, following sections renumbered.
Section 4. Finance Committee to Keep Financial Records, Invest Library Fund and Approve Expenditures
The Finance Committee of the Library shall have charge of the Library's books of account, and shall safely invest and reinvest all funds held for the use of the Library in sound securities and vary investments according to their discretion; provided, that they shall not invest the same in any securities not generally considered acceptable by the Commonwealth for the investment of funds by Trustees. The Finance Committee shall also have charge of the preparation of an annual budget for presentation to the Town Administrator. All orders on the Town Treasurer for payments for the Library purposes shall be countersigned by at least three (3) members of the Library Finance Committee.
96ATM37 TR 33: second sentence deleted to remove reference to the Library Fund. Sentence inserted concerning preparation of budget. Third sentence rewritten to remove reference to Library Fund.
Section 5. Treasurer to Have Custody of Library Funds
The Town Treasurer shall have custody of the securities and funds of the Library and shall make payments from income thereof according to appropriations made by the Town for Library purposes, all as provided in Chapter Four of these by–laws.
96ATM37 TR 33: words “according to” substituted for “and from.”
Section 6. Financial Transactions to be Done by Treasurer
Mortgages in which the Library Fund may have been invested shall, on payment thereof, be discharged by the Town Treasurer in the name of the Town, and transfers of mortgages, bonds, or other securities, and all evidences of indebtedness, shall be made by the Town Treasurer, all as provided in Chapter Six, Section 6 of these by–laws. All such transfers and conveyances shall be countersigned by at least a majority of the Finance Committee of the Library.
96ATM33 TR 33: Amended by inserting "and" before "all evidences" and adding "shall be" before "made by".
(Section 7. Duties of the Librarian)
96ATM37 TR 33: section deleted.
Section 7. Board of Trustees to be Responsible for Staffing
The Board of Trustees shall be responsible for approving all hiring and termination of Library staff; for setting policy for staff; for approving job descriptions.
04ATM43 TR 155: Delete the following sentence in its entirety “The Board of Trustees shall have the authority to negotiate with contractual staff; or to designate a bargaining agent”
Section 8. Trustees to Submit Annual Report
The Board of Trustees shall no later than ten (10) days after the close of each fiscal year or at the request of the Town Administrator, prepare, approve and submit to the Selectmen a report and recommendations as required by statute and by Chapters Three and Seven of these by–laws.
96ATM33 TR 30: Amended by changing "Chapter Seven" to "Chapters Three and Seven".
96ATM37 TR 33: Words “or at the request of the Town Administrator” inserted in the first sentence.
Chapter Eleven -- Other amendments proposed but not adopted: NONE.
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