The FMP Steering Committee met on Thursday, May 21 to review project progress, discuss integration with the Educational Model redevelopment, review Existing Conditions Evaluation and Facilities Database, and preview the FMP community survey data.

Community Engagement Updates

• The Community Engagement Subcommittee reported strong outreach efforts promoting the Town-wide facilities survey through social media, flyers, schools, Town Meeting outreach, and community events.
• With the survey closing on May 24, outreach efforts will transition toward the June 15 community meeting and additional summer engagement activities designed to maintain public visibility and participation in the process.

Integrated Educational Model and Facilities Planning Process

• Representatives from Arrowstreet and the Rennie Center presented the integrated project timeline and explained how the Educational Model Review and Facilities Master Plan will work in tandem.
• The consultants emphasized that educational programming decisions and facility planning are interconnected and should inform one another throughout the process.
• Key upcoming milestones include:
  • An internal workshop with the Rennie Center and Arrowstreet on June 12 following the close of the survey
  • Educational Model Subcommittee and FMP Steering Committee review sessions in June and July
  • A second internal workshop on July 14
  • Completion of the draft Educational Model report by mid-to-late August
  • Integration of Educational Model findings into the draft FMP in September
• Community Engagement Subcommittee members discussed the importance of ensuring the final FMP remains comprehensive and Town-wide rather than solely school-focused.

Existing Conditions Evaluation and Facilities Database

• Arrowstreet presented the methodology behind the Existing Conditions Evaluation, including the use of:
  • A Facilities Condition Index (FCI) for all buildings which includes building systems such as
    • Structure
    • Building envelope
    • Mechanical, electrical, and plumbing systems
    • Fire/ life safety
    • Accessibility and code compliance
  • An Educational Adequacy Index (EAI) for school facilities which assesses how effectively school buildings support educational programming, including learning environments, academic sufficiency, accessibility, safety, and instructional technology.
• The Community Engagement Subcommittee reviewed a new facilities database that compiles building information, FCI scores, EAI scores, sustainability metrics, and site constraints for all town facilities.
  • The database is intended to serve as a long-term asset management and capital planning tool for the Town.

Survey Preview and Community Feedback

• A preview of survey responses was shared during the meeting. At the time of the meeting, approximately 390 responses had been received at the time of the meeting
• The Community Engagement Subcommittee also reviewed upcoming community engagement plans, including the June 15 public meeting and “data walk,” where residents will review informational displays for each facility and provide additional feedback on priorities and future options.

• As of May 22, there were 464 responses to the Facilities Master Plan Survey
• FMP Community Meeting: Monday, June 15, 2026 at 7 pm at the Middle School
  • This meeting will include a project status update, review of the FMP Survey results, a high-level overview of the existing conditions of facilities, and an interactive data walk.
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