Town Departments

Procurement and Grants Management

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The Procurement Department is a centralized office supporting and providing assistance to Town personnel to acquire goods, services, and contracts, as necessary to conduct Town business. The Procurement Department also provides management and oversight of state and federal grants. 

The primary goal of the Procurement Department is to provide assistance and oversight with the process of procuring quality goods and services in a fair, competitive and transparent manner, by using objective standards for the selection of contractors and vendors, through fair, impartial and uniform bidding, contract development and awarding processes.

HVAC Service and Repairs (Seasonal & On-Call)

  • Department:Town%20Manager%2C%20Procurement
  • Category:Town Manager / Select Board
  • RFP Number:20230004
  • Start Date:02/01/2023 6:00 am
  • Close Date:02/23/2023 9:00 am

 

 

20230004

 Invitation for Bid

HVAC Service and Repairs (Seasonal & On-Call)

 Release Date  Wednesday February 1st, 2023 
 Deadline for Questions  Wednesday February 15th, 2023 @ 10:00 AM
 Bids Due  Thursday February 23rd, 2023 @ 10:00 AM
 

The Town of Dedham is accepting sealed bids for HVAC Service & Repairs (Seasonal & On-Call) . Copies of the Invitation for Bid (IFB) package will be available beginning Wednesday February 1st, 2023 and may be obtained at the Town Manager’s Office, 450 Washington St, Dedham, MA 02026, 3rd floor for a $50 non-refundable fee, or online at the Town’s Website for FREE

PLEASE NOTE: By clicking the link above you will be taken to a survey. YOU MUST FILL OUT THE SURVEY IN ORDER TO DOWNLOAD THE BID DOCUMENTS. THE BID DOCUMENTS ARE AVAILABLE ONCE YOU FILL OUT THE SURVEY. 

Sealed bids must be submitted no later than  10 AM, on Thursday February 23rd, 2023  to the following:

DELIVER COMPLETED SUBMISSIONS TO:

Town of Dedham, MA

Procurement Department

Attn: Rana Mana-Doerfer
450 Washington St, Dedham, MA 02026         

LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. 

Selection of the contractor will be based upon bidder qualifications, including evidence of past performance in similar projects, and bid price. Please note that the Town of Dedham intends to award this contract to multiple
vendors due to the amount of equipment and level of service required. Each bid item maybe awarded to one or more responsive and responsible bidder(s).

The Town of Dedham is an affirmative action/equal opportunity owner/purchaser. 

 

The Town of Dedham

 

By Leon Goodwin

Its Town Manager

 

This contract was awarded to Solar Tech Corp*. | A contract was executed on April 21st, 2023. 

* Please note Solar Tech Corp. was awarded bid item Two (2A through 2D) On-Call Hours. No bids were received for bid items One, Three and Four. A re-bid will take place in the summer of 2023. 

 Addendum and Bid Documents
 Bid Opening Sheet
 

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Governing Procurement Laws

THE FOLLOWING MASSACHUSETTS GENERAL LAWS REGULATE PROCUREMENT ACTIVITIES:

  • c.30B - Supplies and Services, Real Property, Surplus Equipment
  • c.30,39m - Public Works Construction
  • c.149 - Building Construction
  • c.7C, §§44-57 - Design Services

THE FOLLOWING THRESHOLDS DICTATE THE TYPE OF PROCUREMENT THAT OCCURS:

  • Less than $10,000 - Sound Business Practices
  • $10,000 to $50,000 - Formal Quote Process
  • $50,000 or more - Sealed Bid (IFB) or Proposal Process (RFP)

The CPO may opt to employ a more restrictive and competitive process when they feel such a process is in the Town's best interest.

Resources for Town Employees:

The following are available to you: 

  • Coming Soon
Resources and Procurement Guidelines for Vendors and Contractors:
  • Coming Soon

Grants

There are several state and federal programs that offer grants to support projects in the Town of Dedham. These are highly competitive programs, and sometimes require municipalities to match all or a portion of the total funding that they receive.

Find a list of grants secured by the Town of Dedham below, organized by Fiscal Year (FY) Award date:

Please note: This list is not comprehensive. Please contact Director of Procurement and Grants for more information.

FY24
FY23